Privacy Policy

1. Who We Are

This Privacy Policy applies to Spectrum AI Solutions Ltd ("Spectrum", "we", "us", or "our") and covers our website at spectrumai.solutions, including the demo request form and any other interactions you may have with us online.

Spectrum is an AI-powered supplier due diligence and procurement risk management platform. We are committed to protecting your personal data and handling it responsibly in accordance with applicable data protection laws, including the UK GDPR, EU GDPR, and other applicable regulations.

2. What Information We Collect

We collect personal data in the following ways:

• Demo request form: When you submit a demo request on our website, we collect your first name, last name, work email address, company name, and job role.
• Communications: If you contact us directly by email or otherwise, we may retain the contents of that communication and your contact details.
• Website usage: Our website may collect standard technical information such as your IP address, browser type, pages visited, and time of visit. This is collected automatically and used only for improving site performance.

We do not collect sensitive personal data such as financial information, health data, or government identification numbers.

3. How We Use Your Information

We use the information you provide solely for the following purposes:

• To respond to your demo request and arrange a personalised walkthrough of the Spectrum platform.
• To communicate with you about Spectrum's products and services, where you have expressed interest.
• To improve our website and service offering based on usage patterns.
• To comply with legal obligations where required.

We will not use your data for automated decision-making or profiling.

4. Legal Basis for Processing

Under the GDPR, we process your personal data on the following legal bases:

• Legitimate interests: To respond to your demo request and follow up with relevant information about Spectrum.
• Consent: Where you have explicitly provided information and agreed to be contacted.
• Legal obligation: Where processing is required to comply with applicable law.

5. How We Share Your Information

We do not sell, rent, or trade your personal data to any third parties. We may share your information only in the following limited circumstances:

• Form processing: Demo request submissions are processed via Formspree, a third-party form handling service. Formspree processes data in accordance with its own privacy policy and GDPR-compliant data processing terms.
• Legal requirements: We may disclose your information if required to do so by law or in response to a valid legal request from a public authority.
• Business transfers: In the event of a merger, acquisition, or sale of assets, your data may be transferred as part of that transaction. We will notify you before your data is transferred and becomes subject to a different privacy policy.

6. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected. Demo request data is retained for up to 24 months unless you request earlier deletion. After this period, your data will be securely deleted or anonymised.

7. Your Rights

Depending on your location, you may have the following rights regarding your personal data:

• Right to access: You can request a copy of the personal data we hold about you.
• Right to rectification: You can ask us to correct any inaccurate or incomplete data.
• Right to erasure: You can ask us to delete your personal data, subject to certain legal obligations.
• Right to restrict processing: You can ask us to limit how we use your data.
• Right to data portability: You can request your data in a structured, machine-readable format.
• Right to object: You can object to our processing of your data where we rely on legitimate interests.
• Right to withdraw consent: Where processing is based on consent, you may withdraw it at any time.

To exercise any of these rights, please contact us at Muntazir.abidi@spectrumai.solutions. We will respond within 30 days.

8. Cookies

Our website may use basic cookies to support site functionality and measure traffic. We do not use advertising or tracking cookies. You can control cookie settings through your browser preferences at any time.

9. Data Security

We take reasonable technical and organisational measures to protect your personal data from unauthorised access, loss, or disclosure. All data submitted through our website is transmitted over encrypted HTTPS connections. While we take security seriously, no method of transmission over the internet is entirely secure and we cannot guarantee absolute security.

10. International Data Transfers

Spectrum AI Solutions Ltd is based in the United Kingdom. If you are accessing our website from the European Economic Area or elsewhere, please be aware that your data may be transferred to and processed in the UK. Where such transfers occur, we ensure appropriate safeguards are in place in accordance with applicable data protection law.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will post any updates on this page with a revised date. We encourage you to review this page periodically. Continued use of our website after changes are posted constitutes your acceptance of the updated policy.

12. Contact Us

If you have any questions, concerns, or requests relating to this Privacy Policy or how we handle your personal data, please contact us at: